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Privacy Policy
Last updated: June 2026
Version Changelog
June 2026:
Updated to include education level data collection, expanded retention periods, and DPO contact details.
April 2026:
Initial privacy policy published.
Data We Collect
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Account information: name, email address, phone number (optional), and display name when you register or subscribe
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Demographic data: county, ward, language preference, and education level to tailor content and improve local relevance
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Engagement data: learning progress, quiz scores, survey responses, bookmarks, and forum participation
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Technical data: browser type, device information, IP address, and usage patterns via analytics tools
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Communications: correspondence when you contact us via the contact form or directly via email
How We Use Your Data
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To provide and personalize our civic education content and learning modules
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To send you budget alerts, public participation notifications, and newsletter updates (with your consent)
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To improve our platform, content, and user experience through analytics
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To administer leaderboards, gamification features, and certificates (anonymized where possible)
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To comply with legal obligations under Kenya's Data Protection Act, 2019
Data Retention
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Account data: retained for the duration of your active account plus 12 months after deletion for audit purposes
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Engagement data: retained for 3 years to track learning progress and program impact
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Analytics data: aggregated data retained indefinitely; individual session data retained for 26 months
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Newsletter subscriptions: retained until you unsubscribe or request deletion
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You may request earlier deletion of your data at any time by contacting our DPO
Your Rights (Under Kenya DPA 2019)
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Right to be informed about the collection and use of your personal data
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Right of access to personal data we hold about you
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Right to rectification of inaccurate or incomplete data
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Right to erasure (right to be forgotten) — request deletion of your data
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Right to restrict processing of your data
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Right to data portability — receive your data in a structured, machine-readable format
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Right to object to processing of your data for direct marketing
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To exercise any of these rights, contact our Data Protection Officer at dpo@budgetndiostory.org
Cookie Policy
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Essential cookies: required for platform functionality, authentication, and security
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Analytics cookies: used to understand site usage (you can opt out via browser settings)
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Preference cookies: remember your language and display preferences
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We do not use third-party advertising cookies or tracking scripts for marketing purposes
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You can manage cookie preferences through your browser settings at any time
Contact Our Data Protection Officer
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Email: dpo@budgetndiostory.org
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Phone: +254 700 000 000 (Weekdays, 9 AM - 5 PM EAT)
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Physical address: Budget Ndio Story, Nairobi, Kenya
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Response time: We aim to respond to all privacy inquiries within 72 hours
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